pick the perfect TMC

A Handbook For Crafting a Request for Proposal

Ditch the proposal maze! This guide equips you to define your business travel goals and find the perfect Travel Management Company (TMC) for a smooth partnership.

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A Handbook for Crafting a Request for Proposal
What you'll learn

A Step-by-Step Guide to Writing Success

  • Effortless Selection: Ditch the proposal maze! Learn how to define your travel needs with laser focus and attract the perfect TMC for a smooth partnership.

  • Cost-Effective Solutions: Discover how an RFP fosters competition among vendors, leading to better pricing and more value for your travel program.

  • Mitigate Risk: Gain insights into evaluating vendor capabilities and ensuring duty of care, minimizing potential disruptions and maximizing traveler well-being.

Ready to take control of your business travel? This guide equips you with the knowledge to confidently navigate the RFP process and find the perfect TMC fit!

Optimizing Business Travel

How to Select the Best Booking Solution for Efficiency and Sustainability

Choosing the right travel management solution can feel overwhelming, but a well-crafted RFP (Request for Proposal) can be your roadmap to success.

What is an RFP?

Think of it as a formal invitation for vendors to showcase their capabilities. It clearly outlines your company's travel needs and sets the stage for a competitive bidding process.

Business Meeting

Why is an RFP Important?

  • Cost Control: Streamlined processes and spending limits help rein in unnecessary expenses.

  • Data-Driven Decisions: Automated approval systems track travel data, allowing you to identify areas for cost savings and optimize future travel budgets.

  • Risk Management: A comprehensive policy ensures employees are aware of safety protocols and company expectations, mitigating potential risks.

  • Clarity and Transparency: A policy removes guesswork, ensuring employees understand what travel expenses are covered and the approval process.

  • Simplified Reimbursements: Clear guidelines make expense reports a breeze, saving employees time and frustration.

  • Peace of Mind: Knowing safety protocols are in place allows employees to focus on their business goals.

Ready to take control of your
corporate travel program?

Download our comprehensive ebook and discover how an effective RFP process can help you find the perfect travel management solution.


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