A Handbook For Crafting a Request for Proposal

Clarity & Alignment: An RFP ensures everyone's on the same page. You define your project scope, objectives, and requirements, so vendors understand exactly what you're looking for.

Setting Expectations: A well-defined RFP sets clear expectations and deliverables upfront. This helps hold vendors accountable throughout the project.

Proactive Risk Management: A detailed RFP can help identify potential risks and challenges early on. This allows you to develop mitigation strategies before they become problems.

Competition Breeds Excellence: By inviting multiple proposals, you foster a competitive environment. This can lead to better quality solutions and more cost-effective options.

Objective Evaluation: The RFP establishes clear criteria for evaluating proposals. This allows you to compare different vendors based on a consistent standard, not just a sales pitch.

Especially in today's world, RFPs are crucial for large organizations navigating the post-pandemic travel landscape. They provide a baseline assessment, demonstrate due diligence, and help new travel managers gain valuable industry knowledge.