Corporate Travel with Quest: The Approval Process

Managing corporate travel just got easier with AllFly Quest's new travel approval feature, adding an extra layer of oversight to ensure all bookings comply with company policies. This streamlined process ensures that any travel outside of your company’s guidelines is flagged for review before it is finalized, offering full control to designated administrators.

How the Approval Process Works

When a traveler books a trip in Quest that falls outside your company's travel policy, the system immediately flags it for approval. Here’s a closer look at how the process works:

1. Travel Policies: Company admins can set up specific travel policies within Quest, controlling budget limits and restricting certain types of reservations.
2. Approval Notification: If a booking goes beyond policy, the traveler is notified instantly. They can still submit the reservation for admin approval if they have a valid reason for making the selection.
3. Admin Control: Inside the Approvals tab, admins can view flagged bookings, review the traveler’s reason for selection, and approve or reject reservations. The Approvals page is secure and accessible only to admins.
4. Time-Sensitive: Admins need to act quickly! For flight reservations, AllFly holds fares for 18-20 hours, giving the admin enough time to make a decision before the reservation is automatically canceled.
5. Approval Outcomes:some text
   • Approve: Once approved, the reservation will be confirmed and ticketed.
   • Reject: If rejected, the traveler will be notified and prompted to choose a new reservation. The admin can also leave a note explaining the reason behind the rejection.
6. Notifications: Both approval and rejection come with automated email notifications, keeping the traveler informed every step of the way.

Keeping Approvals Within Your Control

It’s important to note that AllFly does not get involved in the approval process. All decisions are strictly between your company admins and the traveler. The AllFly team only steps in once a reservation has been approved and is ready for ticketing.

This system gives your company the power to enforce travel policies efficiently, while still offering flexibility for exceptions when needed. 

The approval process not only helps ensure compliance but also empowers admins to make informed decisions that balance policy adherence with practical travel needs.

Conclusion

With AllFly Quest’s new approval feature, your company can maintain full control over travel expenses and ensure that all bookings align with established guidelines. 

By putting the approval process in the hands of admins, you can streamline corporate travel management without any external interference.