Europe Visa Requirements for Corporate Travelers

As Europe gears up to implement new travel protocols, U.S. meeting planners need to stay ahead of the changes to ensure smooth travel experiences for event attendees, speakers, and staff. Here's a breakdown of the key updates and best practices for navigating Europe’s new entry requirements—and how AllFly can help make the process easier.

European Travel Information and Authorization System (ETIAS)

Starting in 2025, U.S. citizens and travelers from visa-exempt countries will need to apply for ETIAS approval before entering any of the 30+ Schengen Area countries. ETIAS is designed to enhance border security and streamline the entry process for short-term stays.

Key Details:

• Cost: €7 (approximately $8 USD).
• Validity: Three years or until the passport expires (whichever comes first).
• Duration of Stay: Allows multiple entries for up to 90 days within a 180-day period.
• Covered Destinations: Includes Schengen Area countries such as France, Germany, Italy, and Spain, as well as non-Schengen EU countries like Croatia, Cyprus, and Bulgaria.

Application Process:

• Applications are submitted online via the official ETIAS website or app.
• Required information includes:some text
  • Passport details.
  • Personal information (name, address, email).
  • Travel plans and intended stay dates.
• Most approvals are granted within minutes, but in some cases, processing may take up to four days (96 hours).

How AllFly Can Help with Visa and eVisa Requirements

Navigating the new ETIAS requirements and other visa processes can be daunting, but AllFly has partnered with Sherpa to simplify this process for meeting planners and their attendees. Here’s how AllFly can assist:

Step 1: Visit Our Partner Site

To begin the visa or eVisa application process, visit Sherpa’s platform via AllFly’s dedicated link:
Sherpa Travel Restrictions Platform.

This platform is tailored for AllFly customers, offering a user-friendly interface to access the latest visa requirements based on travel itineraries.

Step 2: Understand Visa Requirements

Sherpa provides a wealth of information to simplify the planning process:

• Comprehensive details on ETIAS and other visa requirements.
• Guidance on documents, fees, and processing times.
• Information on eVisa availability and eligibility.

Step 3: Apply for Visas or eVisas

If an eVisa is available for your destination, Sherpa allows attendees to apply directly online. The platform ensures:

• A secure, streamlined application process.
• Real-time assistance from Sherpa’s customer service team.
• Peace of mind that all personal information is protected.

Benefits for Meeting Planners:

• Save time by integrating visa requirements into your event logistics.
• Provide attendees with a hassle-free application process.
• Access reliable support for any visa-related questions or concerns.

Tips for Meeting Planners

1. Proactive Communication:
   Share ETIAS requirements and application details in event materials. Encourage attendees to apply early to avoid last-minute delays.
2. Verify Passport Validity:
   Remind travelers that passports must be valid for at least six months beyond their travel dates. Early passport renewals can prevent disruptions.
3. Incorporate Visa Assistance into Event Planning:
   Use AllFly’s partnership with Sherpa to provide attendees with step-by-step guidance, reducing confusion and stress.
4. Stay Updated:
   Monitor changes to ETIAS or other visa requirements to ensure compliance and minimize complications for your attendees.