8 Reasons to Choose AllFly over Navan

In the evolving landscape of corporate travel management, the one-size-fits-all approach no longer cuts it. While platforms like Navan have their place in the expense management world, companies with robust event travel programs need something more specialized. Enter AllFly Quest—the platform purpose-built for organizations where team gatherings, offsites, and corporate events are mission-critical.

#1 Purpose-Built for Events, Not Just Individual Travel

Unlike traditional travel management platforms that treat events as an afterthought, AllFly Quest was architected from day one with group travel in mind. We understand that managing 50 people traveling to a company offsite requires fundamentally different tools than booking individual business trips. This isn't just a feature for us—it's our entire philosophy.

#2 Every Account Gets a Dedicated Account Manager

In an era of chatbots and automated responses, AllFly takes a refreshingly different approach. Every client receives a dedicated account manager who becomes an extension of your team. This isn't just a nice-to-have; it's essential when coordinating complex multi-day events with dozens of attendees. Your account manager knows your company's travel patterns, understands your team's preferences, and ensures every event runs seamlessly from first booking to final landing.

#3 Set Different Policies and Approvals for Each Event

Our event-level travel policies and approval workflows give you unprecedented control over your travel program. Need stricter budgets for your sales kickoff but more flexibility for the executive retreat? No problem. AllFly Quest lets you customize policies event by event, ensuring the right balance between cost control and attendee experience for each unique gathering.

#4 Split Pay Keeps Your Travel Budget Under Control

Here's a game-changer: our Split Pay feature eliminates the age-old tension between company travel policies and employee preferences. Want that aisle seat or extra legroom? Employees can upgrade their travel options by covering the difference themselves at checkout. This simple innovation keeps your travel program on budget while giving your team the flexibility they crave.

#5 Manage Shoulder Dates for Extended Stays

Let's be honest—when you host a team offsite in Miami or Austin, some folks will want to extend their stay. Rather than creating administrative headaches, AllFly Quest elegantly manages shoulder dates, allowing pre and post-event personal travel while maintaining clear boundaries between business and leisure expenses.

#6 Create Different Travel Policies for Executives and VIPs

Not all travelers are created equal. AllFly Quest recognizes this reality with customizable workflows for different user groups. Your C-suite can operate under different policies than your broader team, ensuring appropriate travel experiences without the manual workarounds required by one-size-fits-all platforms.

#7 Download Arrival and Departure Lists for Ground Transportation

Coordinating airport transfers for a 100-person event? Our arrival and departure list functionality transforms chaos into clarity. View real-time visualizations of when attendees land, download comprehensive lists for your ground transportation partners, and ensure no one gets left at baggage claim.

#8 Seamlessly Integrates with Registration Platforms and Meeting Planners

In the real world of event planning, you're likely working with registration platforms, meeting planners, and other specialized vendors. AllFly Quest integrates seamlessly with external registration systems and—crucially—is built to collaborate with the meeting planners you already trust. With over 125 meeting planners in our referral network, we understand that partnership, not competition, creates the best outcomes for your events.

The Bottom Line

While Navan and similar platforms excel at individual expense management, they weren't built for the unique challenges of event travel. AllFly Quest fills this gap with purpose-built features, personalized service, and the flexibility modern companies need.

In a world where team culture and in-person collaboration are more valuable than ever, don't settle for a travel platform that treats your offsites like an edge case. Choose AllFly Quest—where event travel isn't just supported, it's celebrated.

Ready to transform your event travel program? Let's talk about how AllFly Quest can elevate your next team gathering from logistical challenge to unforgettable experience.

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