Insights from Reposite x AllFly’s AI ThinkTank

This month, Reposite hosted an AI-focused educational seminar in collaboration with AllFly and the SITE Florida & Caribbean chapter, bringing together professionals from the meetings and events industry.

Held at the vibrant STK Steakhouse in South Beach, the event not only provided valuable insights into the quickly evolving world of AI but also set the stage with its lively ambiance, delectable cuisine, and refreshing drinks!

The evening began with an amazing kickoff from our partners at CityHunt, where the group was brought together with a fun and engaging icebreaker, Unlock the Box!

The seminar drew a full house of enthusiastic attendees eager to explore how AI could revolutionize their events.

Led by industry pioneers Alexa Berube and Kenny Totten, who each founded their own tech companies with a strong reliance on AI, the event offered a plethora of insights and practical tips on integrating AI into the meetings industry.

The session kicked off by describing the overall landscape of AI. A lot of folks seemed to think AI just popped up last year and has since gone viral, but it’s actually been around since the 1950s with the first version of a chatbot launching. 

The Reposite team covered the six major categories of AI: machine learning, natural language processing, computer vision, image generation, robotics, and expert systems and gave some examples of how to best leverage each of these in the meetings and events industry.

A Peek into the Seminar: Natural Language Processing (NLP) and AI Tools for Meeting Planners

Natural language processing (NLP) is a subset of AI that focuses on the interaction between computers and humans through natural language. 

It involves tasks like speech recognition, language understanding, and language generation. The most popular examples of NLP tools today are OpenAI/ChatGPT and Google’s Gemini (previously known as Bard). 

Meeting and event planners can leverage these powerful tools for destination selection, creating event agendas, crafting event invitations, blog posts, social media posts, speaker bios, translating languages, AI-powered chatbots to answer attendee questions, contract reading and understanding, crafting post-event follow-up surveys, analyzing and summarizing data, and more.

Planners who are not yet using NLP may want to start with Gemini, which is free of charge and pulls more live info.

Computer Vision and Other AI Tools

Computer vision is a category of AI that enables computers to interpret and understand the visual world.

 It includes facial recognition, which can streamline attendee check-in, and facial analysis, which can provide real-time analytics to help answer such questions as: What content is hot, and what is not? How deeply are we engaging attendees?

In addition to Reposite’s AI-driven RFP program to match to the right suppliers for quotes and proposals, other tools for planners include AllFly’s Forecast that enables planners to quickly budget airfare. 

The rest of the session focused on the latest enhancements made to ChatGPT and Google’s Gemini (formerly BARD), as well as the strengths and weaknesses of each of those platforms. 

The group then explored some cutting-edge new technologies on the AI market ranging from Synthesia (AI-powered Sales Representatives) to Zenus (Facial Analysis to more effectively measure success at trade shows).

Future Outlook

As AI gets smarter and smarter over time, it will come closer to interacting like a human being, offering ever more effective meeting planning tools.

While these highlights provide a glimpse into the seminar's offerings, there's much more that transpired during the event. 

As the saying goes, "for more, you had to be there." But fear not, as Reposite is already gearing up for AI ThinkTank 2.0 in our next destination, Orlando. Stay tuned for updates!

A special thanks to our supporting partner STK Steakhouse for providing the perfect vibes, as well as the delectable food and drinks that fueled engaging discussions throughout the evening.

Key Takeaways

The Current State of AI: Kenny and Conner Ann provided an overview of the current state of AI, highlighting its rapid evolution and increasing impact on various industries, including the meetings industry. 

They discussed how AI is being used to streamline operations, enhance attendee experiences, and improve decision-making processes.

How to Write Amazing Prompts: The speakers introduced the concept of R-T-P (Role-Task-Prompt) and explained how to write effective prompts using AI.

 They demonstrated this with an example where a meeting planner requested data about air lift into five different airports. 

The prompt was to show the data in a table, providing insights into the amount of passengers each airport can handle and the number of direct flights from three specific airports.

AI Products to Help You Work: Kenny and Conner Ann highlighted several AI products that can assist meeting planners in their work. 

They discussed different types of AI, including Machine Learning, Natural Language Processing, Computer Vision, Image Generation, Robotics, and Expert Systems. Each type was briefly described, showcasing its unique capabilities and applications.

Machine Learning: This type of AI enables systems to learn from data and improve their performance over time without being explicitly programmed.

Natural Language Processing: NLP enables computers to understand, interpret, and generate human language, facilitating more natural interactions between humans and machines.

Computer Vision: Computer Vision enables machines to interpret and understand the visual world, enabling applications such as facial recognition and image analysis.

Image Generation: This type of AI is capable of generating realistic images, often used in creative applications such as art generation and design.

Robotics: Robotics combines AI with physical machines, enabling robots to perform tasks autonomously in various environments.

Expert Systems: These are AI systems that emulate the decision-making ability of a human expert in a specific domain, providing valuable insights and recommendations.

ChatGPT Updates: Kenny and Conner Ann also shared updates about ChatGPT, highlighting the latest features and improvements.

The GPT Store and ChatGPT Team Plan: Revolutionizing AI Interaction

Unlock a world of possibilities with the GPT Store, where you can discover trending GPTs developed by partners and the community. Dive into categories like DALL·E, writing, research, programming, education, and lifestyle, and explore the diverse range of GPTs available.

Visit chat.openai.com/gpts to browse and discover the latest and most popular GPTs in the store and see how they can enhance your AI experience.

Additionally, with the new ChatGPT Team plan, you can now use ChatGPT alongside your team with ease. Gain access to advanced models like GPT-4 and DALL·E 3, empowering your team with cutting-edge AI capabilities.

Enjoy a dedicated collaborative workspace and admin tools for seamless team management, making teamwork more efficient and productive.

AI Tools Planners Will Love

Synthesia: The speakers introduced Synthesia, a company that offers AI-powered video generation tools. Synthesia enables users to create personalized videos at scale, revolutionizing the way content is produced and consumed.

AllFly's Forecast: AllFly's Forecast is a tool designed to quickly budget airfare for meetings or team offsites. This tool helps planners estimate travel costs more accurately, enabling better budget planning.

Reposite's RFP: Reposite's RFP is an AI-driven marketplace that matches planners with the best hotels, meeting spaces, restaurants, activities, ground transportation, catering, and more. This tool streamlines the planning process, saving time and effort.

AI is evolving rapidly, approaching human-like interaction and offering increasingly effective meeting planning tools. While this summary provides a glimpse into the seminar, there's more to discover. 

Stay tuned for updates on AI ThinkTank 2.0 in Orlando. Special thanks to STK Steakhouse for their support. See you at our next event! 

Thank you, Prevue Meetings Magazine, for attending and covering the event. More details can be found in the Prevue Meetings Magazine Article.