7 Ways Quest Saves You Money

Business travel isn't just an expense—it's a multiplier.

Research from the Global Business Travel Association (GBTA) shows every dollar invested in business travel can generate $12–$14+ in economic return through stronger relationships, deals, and productivity.

Yet for many growing companies without a modern managed program, that ROI leaks away through fragmentation: out-of-policy bookings, missed discounts, expired credits, and reactive last-minute fixes.

Industry data paints the picture clearly. Deloitte studies have long shown 30–50%+ of corporate travel booked outside approved channels, creating "leakage" that erodes negotiated rates and visibility.

Legacy tools (think decades-old platforms reliant on outdated Global Distribution Systems) often miss the best fares now distributed via NDC and direct airline connections—meaning travelers overpay simply because the tool can't see modern pricing.

AllFly Quest changes that. Built for mid-size and scaling companies that want control without legacy friction, Quest delivers centralized booking, modern tech, and traveler-friendly flexibility.

Here are seven interconnected ways it helps companies cut travel costs meaningfully while keeping the experience seamless.

Travel Policies That Actually Get Followed‍

A policy in a PDF is advice; a policy enforced at booking is savings. Quest embeds your rules—budget caps, preferred suppliers, advance-purchase requirements, cabin classes—directly into the search and checkout flow. Compliant options surface first; out-of-policy choices trigger instant approvals instead of post-trip battles. Result: Higher compliance (reducing leakage), automatic access to negotiated rates, and data to refine policies over time. When the right choice is the easiest one, everyone wins.

Split Pay: Budget Control Meets Traveler Choice

‍Travelers sometimes want (or need) upgrades—a better seat, extra legroom, a guest, or bleisure extension—without derailing company spend. Quest's patented Split Pay lets the company cover the policy-compliant portion while the traveler pays the difference instantly with their personal card. No approvals circus, no reimbursement headaches, no off-platform bookings. This keeps events and individual trips on budget, slashes admin time (avoiding reconciliation nightmares), and dramatically reduces "just this once" exceptions that quietly inflate costs.

‍Modern NDC + Direct Airline Connections for Better Fares

‍Airlines increasingly reserve their lowest fares, richest content, and perks for NDC channels and direct connections—bypassing legacy GDS fees (which can add $4–$30+ per ticket). Quest integrates both traditional and modern distribution, so travelers see—and book—the best available prices, often matching or beating airline websites. Industry reports (e.g., Garner, Navan) show NDC-enabled bookings delivering 3–17% savings per ticket on average, with some programs achieving six-figure annual gains. No more "I found it cheaper direct"—Quest shows those fares right there.

Supplier Contracts & Negotiated Discounts That Actually Apply

‍Consolidation creates leverage. When bookings flow through one platform, you qualify for—and automatically apply—corporate discounts: typically 2–10% on air (higher in premium cabins), 10–30% on hotels (plus perks like free Wi-Fi/breakfast), and better car rental terms. Quest loads your contracts seamlessly and tracks utilization, turning scattered spend into measurable negotiating power for future deals. Mid-size companies switching to AllFly often report 15–30% overall travel savings through better compliance, rates, and reduced overhead.

Automatic Tracking & Recovery of Unused Credits

‍Canceled non-refundable tickets become credits that too often expire forgotten—representing 5–10%+ of air spend in many programs. Quest automatically captures and attaches credits to traveler profiles. When they search again on the same airline, the system surfaces and applies them first. This turns a common black hole into recurring savings—no spreadsheets, no manual chasing. In volatile times, recovering even a fraction of what you've already spent adds up fast.

Real-Time Analytics + Corporate Rewards Visibility

‍You can't fix what you can't see. Quest delivers live dashboards on spend by department/traveler/destination, compliance rates, booking patterns, and savings vs. public rates. Spot trends (e.g., heavy spend at one hotel chain) to negotiate better deals proactively. It also ensures corporate reward/loyalty IDs apply consistently—companies earn points/credits without interfering with travelers' personal miles. Those rewards become free tickets, upgrades, or waivers—value that legacy systems often leave on the table.

24/7 Support & Duty of Care to Minimize Disruption Costs

‍Travel disruptions are inevitable—cancellations, weather, outages like CrowdStrike. Booking outside managed channels leaves travelers (and companies) exposed: no visibility, slow rebooking, expensive same-day fares. Quest combines proactive monitoring, real-time alerts, traveler tracking, and 24/7 human support. Faster resolutions mean more options and lower emergency costs—plus stronger duty of care, reduced liability, and better employee experience.

The Bottom Line

Saving on business travel isn't about being stingy—it's about smart systems that make compliant, cost-effective choices effortless. Quest centralizes your program, surfaces modern pricing, enforces policies gently, recovers hidden value, and provides visibility to optimize continuously.

Companies using Quest often achieve 15–30% overall savings (streamlining bookings, capturing discounts, cutting admin, and preventing leakage) while travelers enjoy flexibility and a modern booking flow.

If your travel spend feels like a black box—or you're tired of legacy tools that can't keep up—let's walk through your current setup. No hard sell, just real clarity on where savings are hiding. Book a quick demo at allfly.io or reach out.

Ready to stop leaking money and start optimizing travel?

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