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In the dynamic world of corporate travel, coordinating a seamless and efficient trip for a large group can be a daunting task. Recently, AllFly had the privilege of booking air travel for the annual offsite meeting for one of America’s fastest-growing soda brands, Poppi.
This exciting venture took place in Austin, Texas, and brought together 100 of Poppi’s team members for a productive and enjoyable experience. Here’s a behind-the-scenes look at how we made it happen, in partnership with our friends at BoomPop.
The Trip Details
- Event Name: Poppi Annual Meeting 2023
- Destination: Austin, Texas
- Departure Date: September 20, 2023
- Return Date: September 22, 2023
- Number of Passengers: 83
- Number of Cancellations: 3
- Time to Complete Booking: 8 days
- Percentage Saved on Air Travel: 9.28%
Coordination and Execution
Organizing an offsite meeting for a large group such as Poppi requires meticulous planning and execution. Here’s how AllFly and BoomPop collaborated to ensure a smooth and successful trip:
1. Efficient Booking Process
Within just 8 days, AllFly managed to secure flights for all 83 team members, ensuring that everyone had convenient and comfortable travel arrangements. Our streamlined booking process allowed us to handle everything efficiently, even accommodating last-minute changes and cancellations.
2. Cost Savings
One of our key goals was to provide cost-effective travel solutions without compromising on quality. Through strategic planning and negotiations, AllFly saved Poppi 9.28% on air travel expenses. This financial efficiency underscores our commitment to delivering value to our clients.
3. Handling Cancellations
Travel plans can be unpredictable, and cancellations are sometimes inevitable. With 3 cancellations in the mix, AllFly swiftly managed these changes, ensuring that any adjustments were handled smoothly and without disruption to the overall travel itinerary.
4. Collaborative Effort with BoomPop
To provide a comprehensive and cohesive experience, AllFly partnered with BoomPop, a leading full-service offsite planning company. BoomPop’s expertise in organizing and managing large-scale events complemented our travel management services perfectly. Together, we ensured that every detail of the Poppi Annual Meeting was meticulously planned and executed, from flights and accommodation to meeting spaces and event logistics.
The Impact
The Poppi Annual Meeting 2023 in Austin was a resounding success. By providing exceptional service and leveraging our partnership with BoomPop, we enabled Poppi’s team to focus on what matters most: fostering team cohesion, strategizing for the future, and enjoying their time together.
Conclusion
Organizing a large-scale corporate trip involves numerous complexities, but with the right partners, it can be a seamless and rewarding experience. AllFly is proud to have played a role in Poppi’s journey, delivering exceptional travel management services and collaborating with BoomPop to make their annual meeting a success.
We look forward to continuing to support Poppi and other forward-thinking companies in their travel endeavors.
This blog showcases the meticulous planning, collaboration, and efficiency that AllFly and BoomPop bring to corporate travel management, highlighting the successful execution of Poppi’s annual meeting in Austin.
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